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Project Monitoring Schedule – National Incubation Centre Lahore
Name of Report Status
  • Project Inception Report
  • Gantt Chart of modification/renovation period
  • Procurement Policy & Manual
  • HR Manual (Policies including but not limited to hiring, travel, etc.)
  • Financial & Administrative Policy & Manual
 Submitted
  • Completion Report of renovation/Modification of NIC
  • Financial & Internal Audit Report of Establishment phase
 Within 30 days after establishment (YO) of NIC
Project Milestone Chart with deliverables – National Incubation Centre Lahor
Quarters Milestones Deliverables* Status
Pre-Incubation Period
1 Establishment Period of Y0 (3 months):
Establishment of NIC Infrastructure
M0.1. Establishment of National Incubation Center Lahore
M0.2. Development of Project Management Plans and Processes
M0.3. Development of Manuals/Policies/Guidelines/ Handbooks
M0.4. Development and finalization of reporting Formats.
M0.5. Hiring of Project Management Team
M0.6. Management of Web Portal/Social Media accounts
M0.7. Promotion, Outreach & Selection of Cohort 1.
D0.1. Separate Comprehensive deployment / establishment reports of the following:
  1. Design document and layout plan for Civil works
  2. Management and Provisioning of Utility Services, Furniture, Fixtures & Electrical equipment
  3. Management of Fire Safety & Security System, backup Generator, Air conditioners & CCTV
  4. Establishment & Management of Design Thinking and Testing Lab & Server & Electric Rooms
  5. Procurement of ICT and other allied Infrastructure & other equipment’s mentioned in project proposal including but not limited to existing and new proposed Laptops/Desktops, LEDs, Printers and other moveable & immoveable assets
D0.2. Project Management Plans and Processes (with pertinent annexures) for successful execution/implementation of the Project:
  1. Human Resource
    a) Organizational Chart
    b) Responsibility Matrix
    c) Salaries etc.
  2. Mentor/Trainer Engagement
  3. Time Management
  4. Risk Management
  5. Quality Control & Assurance
  6. Change Management
  7. Communication/Marketing/Outreach/ Promotion plan
  8. Procurement plan
  9. Internal Monitoring & Evaluation (M&E)
    a) Process Indicators of Program
    b) Performance Indicators of Program Health, Safety & Environment (HSE) Plan
  10. Health, Safety & Environment (HSE) Plan
D0.3.
  1. Incubator Facility Guideline/Handbook for Startups and Management Team
  2. Health, Safety & Environment (HSE) Manual
D0.4.
  1. Templates of financial, technical, progress, Startup development, annual and audit reports and any other report mentioned in the contract
  2. Template of Contract with startups
D0.5. Report on hiring encompassing following but not limited to: Hiring procedure, JDs, Job Advertisement, Interview details, selection criteria. Selection committee and selection interview minutes.
D0.6. Report on management/activation of Web portal & social media accounts i.e.
Facebook, Twitter, LinkedIn, YouTube & Instagram
D0.7. Comprehensive reports on following:
  1. Advertisements/Promotions/Outreach Sessions/Road shows and submission of relevant material & statistics
  2. Selection criteria and list of Judging panel
  3. Selection Criteria of startups
  4. ToRs/Composition/Minutes of the Selection Panel Meeting
  5. List of applicants - accepted and rejected
  6. Copies of all accepted and rejected application Forms
 Within 30 days after establishment (Y0) of NIC